Description

Position Overview

The Head of Finance is an onsite, senior leadership position that reports directly to the Executive Director and has direct responsibility for BSCO’s budget, program finances, and operational expenses. The Head of Finance, in partnership with the leadership team, aligns resources and plans implementation to ensure that the BSCO delivers measurable, cost-effective results that make BSCO’s strategic vision a reality. With the Executive Director, ensure the organization develops the most efficient and effective structure, processes, and systems to increase the overall productivity and capacity of the organization.

Scope of Responsibilities

Organizational Finances

• With the CEO, Executive Director, and Finance Team help manage all aspects of BSCO’s budget and finances, including financial planning and reporting, budget preparation, and the full financial cycle
• Under the leadership of our CPA, produce regular and timely financial reports for management and the Board of Directors that analyze budget performance, variance, and trends to ensure a continuous flow of information for financial transparency and to support decision-making
• Assist with preparing materials for the annual audit, ensuring accurate and timely year-end financial audits and tax compliance
•  With Development staff, establish, monitor, and reconcile fundraising transactions and all reporting requirements
• Serve as staff liaison for Finance and Audit committee meetings
• Manage banking, investment, and vendor relationships
•  Ensure the creation and maintenance of written documentation for accounting systems, including user manuals, license agreements, etc.
• Process invoices, verify accuracy, and ensure timely payment to vendors
• Reconcile vendor statements and resolve discrepancies
• Maintain organized and up-to-date records of payables.
• Generate reimbursable grant invoices accurately in a timely manner
• Monitor and follow up on outstanding payments
• Reconcile accounts receivable ledger to ensure accuracy

Programmatic Finances

• With the Director of Programs, build programmatic budgets
• Build and manage government contract budgeting process, from pre-award, ongoing tracking, to post-award reporting\
• Serve as primary contact for compliance audits for government grants and contracts.
• Ensure sound fiscal operation of the program management function including assistance with financial budgeting and monitoring of programs\
• Perform a monthly review of the payroll register with the finance team
• Manage all grants received through external fundraising and assist the development team in establishing and maintaining systems for annual and planned giving.
• Maintain shared grant reporting calendar due dates and submissions, including all required financial deliverables as stated per grant awards and contracts.
• Remain up to date on best practices in nonprofit finance, business systems and internal control measures, and state and federal law regarding nonprofit operations.

Requirements

Preferred Background and Qualifications

•       Must be a Certified Public Accountant (CPA)
•       B.A./B.S. with 5+ years of financial management experience in nonprofits, MPA or MBA preferred
•       Experience in overseeing monthly invoicing and expense monitoring for state and federal grant awards
•       Expertise in accounting for restricted revenues (local, state, federal funding; foundation grants, individual donors)
•       High standards for accountability, controls, timeliness, reporting, and accuracy
•       Effective at communicating financial information to non-financially oriented professionals.
•       Proficiency with computer technology and software i.e. Blackbaud, Sales Force

Skills and Attributes

•       Communication and Interpersonal Skills: Clear and effective communication with internal and external stakeholders
•       Trustworthy: Experience with managing sensitive situations and information utilizing discretion, professionalism, and excellent judgment
•       Detail-Oriented and Compliance-Minded: Ensuring that the work you produce is delivered with excellence from a legal and ethical perspective.
•       Accuracy in processing financial data and identifying discrepancies
•       Problem-Solving: Ability to identify and resolve issues related to accounts payable/receivable