Description
Summary:
The Chief Financial Officer (CFO) directs all financial and administrative functions of the San José Museum of Art (SJMA), including finance and IT contracted vendors. Reporting to the Oshman Director and CEO, the CFO collaborates with the Senior Leadership Team to define institutional goals and ensure their achievement.
The CFO brings experienced and enthusiastic management to SJMA’s financial operations, which encompass diverse contributed and earned revenue sources, supporting the Museum's $6+ million annual operating budget. The role requires a detailed-oriented, hands-on approach to managing financial operations, including oversight of all transactions, ensuring seamless execution and accuracy. The role also offers a meaningful platform for a seasoned financial professional to support SJMA’s dynamic exhibitions, direct engagement with communities, and programming initiatives connecting art, ideas, and educational opportunities to people of all ages.
The ideal candidate operates with deep integrity, rigor, and collaboration, balancing the demands of working in a creative environment with a disciplined approach to managing financial and institutional goals. They will be a valued partner, collaborating with Museum leadership, staff, the Finance and Policy Committee of the Board of Trustees and the full Board of Trustees to proactively analyze problems and solutions driving improved performance across the Museum as it looks to grow into its next chapter as an anchor cultural organization of San José and Silicon Valley.
Essential Duties and Responsibilities
Financial Strategy and Leadership:
Serve as the Museum’s principal financial strategist and advisor to the Oshman Director andCEO, and theBoard of Trustees.
Develop long-term financial plans that support the Museum’s strategic goals, exhibitions, and programs.
Provide financial modeling and analysis to support major institutional initiatives, including exhibitions, capital projects, and program expansion.
Participate in institutional planning and decision-making as a member of the senior leadership team.
Budgeting and Financial Management:
Lead the preparation and management of the Museum’s annual operating, capital, and campaign budgets.
DirectMuseum’s financial and accounting functions, including, when necessary, management of general ledger, accounts receivable, payroll, grants administration, and oversight of accounts payable, ensuring accuracy and compliance, and seamless daily operations.
Maintain and oversee financial records, and prepare, promote, and interpret financial reports for management and external groups, in full compliance with GAAP and not-for-profit accounting best practices.
Create a variety of monthly financial reports and present to various audiences, including Board, Finance & Policy Committee, and other relevant stakeholders.
Lead the annual budgeting and planning process; monitor progress and compare results to financial plans, identifying and correcting variances as needed.
Serve as staff liaison to the Finance & Policy Committee and Audit Committee of the Board of Trustees, coordinating the annual independent audit process and preparing the IRS Form 990.
Maintain strong working relationships with the Museum’s banking, investment management and insurance providers, coordinating all business transactions and advising the Oshman Director and CEO on related issues.
Collaborate with the Development team and Deputy Director to provide financial oversight and strategic input on fundraising initiatives, ensuring accurate tracking and reporting of restricted and unrestricted funds.
Develop and maintain effective cash management systems to ensure adequate cash balances and proper investment strategies.
IT Operations:
Oversee the contracted Security company, negotiating contracts, annual budgeting, and personnel fulfillment, and coordinating museum training in collaboration with relevant directors and managers.
Partner with IT vendor and Deputy Director of the Museum to ensure state-of-the-art capabilities for staff computing, integration of IT vendors and software, and management of all related budgets.
Other duties may be assigned.
Supervisory Responsibilities: Directly supervises 2 employees in the Finance Department. Directly supervise Accountant and Finance Associate. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; managing and mentoring.
Requirements
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty from a satisfactory to an outstanding level. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Bachelor's degree from four-year college or university, and no less than five years related leadership experience and/or training; or equivalent combination of education and experience.
CPA Certification or MBA preferred.
Computer Skills: To perform this job successfully, an individual must have advanced knowledge of financial systems and databases, including, but not limited to Abila, Altru, Microsoft Office suite, especially Excel, and SharePoint.
Language Skills: Ability to read and write, and ability to communicate clearly both verbally and in writing with all levels of the organization.Ability to read and interpret documents, instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively withdonors, visitors, vendors, and employees of the organization.
Mathematical Skills: Advanced ability to process and interpret complex figures. High degree of Financial Literacy to create and interpret budgets, forecasts, and reports. Strong Ability to create narrative summaries of month-to-month budget reports, annual operating budgets, and annual audit reports.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to use hands to finger; reach with hands and arms; talk and/or hear. Specific vision abilities required by this job include close vision.
Work Environment: This job operates in a professional office environment with the possibility of a hybrid WFH schedule. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Other: Can be depended upon to report consistently to work at scheduled time and is seldom absent from work. Notifies supervisor with appropriate notice when absent. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments. Follows instructions, responds to management direction, takes responsibility for own actions, and keeps commitments.
SJMA conducts pre-employment, post-offer background checks in accordance with state and federal law.
SJMA is actively seeking individuals from diverse backgrounds. We deeply appreciate cultural, racial, and ethnic diversity, as well as different gender expressions and abilities. We encourage BIPOC, LGBTQ+, bilingual or multilingual candidates, and individuals with disabilities to apply. As an equal opportunity employer, we at SJMA highly esteem the diversity of individuals and the multitude of ideas, perspectives, insights, and values they contribute to our workplace.
Due to the high volume of interest, regrettably, we cannot respond to individual applicants. If you are selected as a potential candidate, SJMA will contact you to schedule an interview. No phone calls, please.
